Privacy Policy

Updated: August 2025

1. Who we are

We are Etive Pipers, a youth piping group based in Oban.

This privacy policy explains how we collect and use personal information from:

Families who register children for our group classes
Visitors to our website (etivepipers.com)
Individuals booking private lessons or submitting contact forms

2. What personal data we collect (members & website users)

For group registration and safeguarding:

Parent/carer name, phone number, and email address
Emergency contact name and number
Child’s name, date of birth, and any relevant support or medical notes
Consent responses (media use, policy agreements)

Through our website and booking system:

Names and emails submitted via forms
Lesson bookings (name, email, preferred times, and notes)
Anonymous site usage data (see Section 7)

3. Why we collect your data

We collect personal data to:

Communicate with you about lessons, updates, and emergencies
Deliver our classes safely and responsibly
Record and manage permissions (e.g. photo/video consent)
Improve our website and lesson experience
Comply with safeguarding, insurance, and legal responsibilities

We will never sell or share your data with third parties.

4. How we store and protect your data

Your data is stored securely using encrypted cloud services (e.g. Google Workspace).
Only Etive Pipers tutors and administrators have access to it.
Media is stored securely and only used in line with your consent.
We retain registration data for up to 3 years after a child leaves the group.

5. Media & Photo Permissions

You have full control over how photos, videos, or recordings of your child are used. You may withdraw or update your consent at any time by emailing info@etivepipers.com.

6. Your rights

You have the right to:

Request access to personal data we hold about you or your child
Ask us to correct, delete, or restrict that data
Withdraw consent at any time (e.g. for photo usage)

To make a request, just email us using the contact details above.

7. Cookies & Tracking

Our website uses cookies and Google Analytics to help us understand how visitors use the site, so we can improve it. These apply to all website visitors, even if you don’t register for classes.

What this means:

Google Analytics tracks anonymous data such as pages visited, browser type, city-level location, and time spent on site
This data is not linked to your name or contact information
Google Analytics may store this information on servers outside the UK. To learn more, see Google’s Privacy Policy.
You can manage or block cookies through your browser settings at any time

By using our website, you consent to the use of these cookies unless you disable them in your browser.

8. Changes to this policy

We may occasionally update this Privacy Policy to reflect changes in guidance, the law, or our group’s activities. The latest version will always be available on this page.

If you have any questions about this policy, please contact us at:
info@etivepipers.com